Collection Development/Selection Policy
Board Approved 1/1/97
Reviewed 08/05, 12/3/08, 12/5/12
Revised 08/05, 09/3/14
The Milford Memorial Library collects materials, in a variety of popular formats, which support its function as a major information source for the needs of the City of Milford and the surrounding area. The collection also serves the popular and recreational needs of the general public, and reflects the diversity of the community.
Customer use is the most powerful influence on the Library’s collection. Circulation, customer requests and holds levels impact the growth and direction of much of the collection.
Inherent in the collection development philosophy is an appreciation for each customer of the Milford Memorial Library. The Library provides materials to support each individual, and does not place a value on one customer’s needs or preferences over another’s. The Library upholds the right of the individual to access information, even though the content may be controversial, unorthodox or unacceptable to others.
Materials for children and teenagers are intended to broaden their vision, support recreational reading, encourage and facilitate reading skills, supplement their educational needs, stimulate and widen their interests, lead to recognition and appreciation of literature and reflect the diversity of the community. The reading and viewing activity of children is ultimately the responsibility of parents, who guide and oversee their own children's development.
The Board of Trustees of the Milford Memorial Library supports the Library Bill of Rights, which shall be interpreted to apply to all materials issued or collected by libraries and is hereby incorporated as part of our policy. We also ascribe in principle to the Freedom to Read and the Freedom to View statements, copies of which are appended to and considered part of this document.
Library staff use their training, knowledge and expertise along with the following general criteria to select materials for the collection:
•Relevance to interests and needs of the community
•Extent of publicity, critical review and current or anticipated demand
•Current or historical significance of the author or subject
•Local significance of the author or subject
•Relevance to the existing collection’s strengths and weaknesses
•Reputation and qualifications of the author, publisher or producer, with preference
generally given to titles vetted in the editing and publishing industry
•Suitability of format to Library circulation and use
•Date of publication
•Price, availability and Library materials budget
If materials are requested that do not fit in the collection development policy, the library may borrow materials through SILO in accordance with approved interlibrary loan practices. Damaged or lost materials are the responsibility of the customer who has borrowed the item. In these cases, the lending library will determine the cost of replacement.
The Library’s collection is a living, changing entity. As items are added, others are reviewed for their ongoing value and sometimes withdrawn from the collection. Great care is taken to retain or replace items that have enduring value to the community. Decisions are influenced by patterns of use, the capacity of the building and the holdings of other libraries in the area. Staff review the collection regularly to maintain its vitality and usefulness to the community.
The following criteria are used in selecting materials for withdrawal:
•Damage or poor condition
•Number of copies in the collection
•Relevance to the needs and interest of the community
•Current demand and frequency of use
•Accuracy and timeliness
•Relevance to Milford Public Library’s local history collection
•Availability elsewhere including other libraries and online
•Deemed to be of an enduring nature
The Milford Memorial Library accepts donations of books and other materials. The Library retains the authority to accept or reject gifts. Library staff and/or representatives of the Friends Foundation make all decisions as to the use, housing and final disposition of donations. The Library does not evaluate or appraise gift materials for tax purposes.
Materials presented to the library as gifts or memorials may bear a special bookplate identifying the donor and the name of the honoree. Notes are also placed in the holding record of the catalog.
Monetary gifts shall be spent at the discretion of the Director in accordance with accepted library policies. If an undesignated monetary donation is in the sum of $100.00 or more, the Board of Trustees shall be asked for input on the way the money is spent.
Requests for Reconsideration
Library customers requesting reconsideration and removal of items in the collection may submit a Request for Reconsideration of Library Material form, if a resolution can’t be reach through a reasonable discussion. The Director shall submit the request to the Board of Trustees at the subsequent board meeting. The Board of Trustees and the Director shall review the request in relation to the Library’s mission and selection criteria. The Board of Trustees will address the request in a timely manner and report back to the customer. The item in question may be removed from the shelf during the reconsideration process. The decision of the Board of Trustees shall be final pending judicial determination.